Wednesday, May 6

9:30 AM - 10:00 AM: Optional Project Site Visit Check-in

10:00 AM - 11:30 AM    Interstate 81 Project Site Visit 
            Keith Harrop, PE - VDOT Staunton District Area Construction Engineer    
            Will Housman - VDOT Staunton District Cost Estimator    

12:00 PM - 1:00 PM    LUNCH PROVIDED   

1:00 PM - 2:30 PM    Route 33 Overpass    
            Keith Harrop, PE - VDOT Staunton District Area Construction Engineer    
            Will Housman - VDOT Staunton District Cost Estimator    

2:30 PM - 3:00 PM    Return to Hotel Madison       

5:00 PM - 6:30 PM    Registration and Reception - Hotel Madison - Foyer

Thursday, May 7

7:00 am: Registration

7:00 am - 8:00 am: Breakfast

8:00 am - 8:15 am: VTCA / VDOT Welcome

• Tom Witt - Engineering Director, VTCA
• Shane Mann, PE - VDOT Deputy Chief Engineer

8:15 am - 8:30 am: 2026 Cost Estimation Office and Summit Overview

• VDOT State Cost Estimation Engineer

8:30 am - 10:15 am: Probabilistic Risk Based Estimating & Cost Schedule Risk Analysis at Federal/State Level

• Ian Cavanaugh, PE - FHWA Major Projects Engineer CSRA & PRBE Program Manager
• Mark Gabel, PE, MSCE, CVS  - Washington State DOT Engineering Analysis Manager

10:15 am - 10:30 am: VDOT Chief Financial Officer Update

• Kim Pryor, VDOT Chief Financial Officer

10:30 am - 10:50 am: Networking Break

10:50 am - 12:00 pm: State DOT Estimator Panel

• Bill Allen - Texas DOT Project Management Spec.
• June Mobley, PE - Florida DOT State Preliminary Estimates Engineer
• Joshua Taylor, PE - Georgia DOT Assistant State Project Review Engineer
• Jon Weathersbee, PE - North Carolina DOT State Estimating Engineer

12:00 pm - 1:00 pm: Lunch

Breakout Sessions Ballroom A

1:00 pm - 2:00 pm: Cost Estimating Competition - Prizes to be Awarded

• VDOT Cost Estimation Office

2:00 pm - 2:10 pm: Networking Break

2:30 pm - 3:30 pm: Project Estimating Case Study

• Keith Harrop, PE - VDOT Staunton District Area Construction Engineer
• Will Housman - VDOT Staunton District Cost Estimator

3:30 pm - 4:00 pm: Networking Break

4:00 pm - 5:00 pm: ROW & Utility Cost Estimating Workbook Ver. 1.3 & Common Project ROW Issues

• Tommy Atkins - VDOT Senior ROW Estimator, NE Region
• Neil Hord - VDOT Asst. Regional ROW Manager, ROW & Utilities, NE Region

5:00 pm - 6:30 pm: Reception

Breakout Sessions Ballroom B/C

1:00 pm - 2:00 pm: Environmental Cost Estimation & Consideration Tools

• Chris Swanson, PE - VDOT Environmental Division Director

2:00 pm - 2:30 pm: Networking Break

2:30 pm - 3:30 pm: Update on VDOT Parametric Estimating Resources

• Harold Caples, PE - VDOT Cost Estimating Data Analytics & Tech. Program Manager
• Justin Elwell - VDOT Construction Program Consultant

3:30 pm - 4:00 pm: Networking Break

4:00 pm - 5:00 pm: Detailed Bottoms Up Estimating

• Dakota Clifford, PE - VDOT State Project Controls Engineer 

5:00 pm - 6:30 pm: Reception

Friday, May 8

7:00 am - 8:00 am: Breakfast

8:00 am - 8:15 am: Day Two Welcome

• Mitch Ball, PE - VDOT State Cost Estimation Engineer

8:15 am - 8:30 am: VDOT Chief Engineer Update

• Bart Thrasher, PE - VDOT Chief Engineer

8:30 am - 9:30 am: Smart Scale Round 7 Overview

• Brooke Jackson, PE - Office of Intermodal Planning & Investment - SMART SCALE Program Manager 

9:30 am - 10:00 am: Networking Break

10:00 am - 11:00 am: Economic & Market Considerations for Virginia Infrastructure Cost Estimators

• Valerie Seidel - Balmoral Group President, Principal  Economist

11:00 am - 11:15 am: 2026 Cost Estimating Competition - Award Presentation

• Top 3 Winners Announced & Awarded Prizes

11:15 am - 11:30 am: District CY 2026 - Excellence in Estimating Trophy Award

• Bart Thrasher, PE - VDOT Chief Engineer

11:30 am - 12:00 pm: Closing Comments and Adjournment of VTCA-VDOT 2025 Cost Estimation Summit