Monday, March 10

5:30 pm - 6:30 pm: Registration and Reception

Tuesday, March 11

8:00 am - 5:00 pm: Registration

8:00 am - 9:00 am: Breakfast

9:00 am - 9:15 am: VTCA / VDOT Welcome & Cost Estimation Office and Summit Overview

• Tom Witt - Engineering Director, VTCA
• Shane Mann, PE - VDOT Deputy Chief Engineer
• Mitch Ball, PE - VDOT Cost Estimation Office

9:15 am - 10:15 am: Effective Cost Estimating & Risk  Quantification Employing  Data & Analytics

• John Hollmann, PE, CCP, CEP - DRMP Validation Estimating LLC

10:15 am - 10:45 am: VDOT Chief Financial Officer Update

• Laura Farmer - VDOT Chief Financial Officer

10:45 am - 11:00 am: Networking Break

11:00 am - 12:00 pm: Contractors Estimating Panel Discussion 

• Jake Hensley - A&J Development & Excavation, Inc.
• Pete Kramer, PMP, LEED AP - Cube Root
• Ed Stelter - Vice President Business Intelligence, Faulconer Construction
• Scott Shorb - Vice President of Project Management & Business Development, Superior Paving
• Moderator: Steve Rodriguez - VDOT Cost Estimation Office

12:00 pm - 1:00 pm: Lunch

Breakout Sessions Ballroom A

1:00 pm - 2:00 pm: Maintenance of Traffic (MOT) Estimating and Contingency Develoopment  

• Caroline Rice, PE - CES Consulting MOT Design Aspects
• John Allen Ennis, PE - VDOT Staunton District, MOT Estimating

2:00 pm - 2:10 pm: Networking Break

2:10 pm - 3:00 pm: AASHTOWARE Project Estimating Bid-Based Estimating Methodology 

• Chad Richards, PE - Infotech

3:00 pm - 3:15 pm: Networking Break

3:15 pm - 4:30 pm: ROW Cost Estimating, Best Practices & Special Considerations for ROW Estimating and Utility Cost Estimating 

• Tommy Atkins - VDOT ROW Estimator Northeast Region
• Carl Blake - VDOT ROW Manager Southeast Region
• Shane Lupo - VDOT Northeast Region Utility Manager

4:30 pm - 5:00 pm: VDOT's New Proejct Estimates Summary (PES) 

• Roy Soto, PE, PMP - VDOT Director of Project Managment Office

5:00 pm - 6:00 pm: Reception

Breakout Sessions Ballroom B/C

1:00 pm - 1:30 pm: Asphalt Estimating and Asphalt Mix Overview 

• Gegham Sahakyan, CCM - VDOT State Paving Contracts Manager

1:30 pm - 2:00 pm: Early-Stage Hydraulic Estimating, Risk Contingencies & Lessons Learned 

• Josh Dolinger, PE - VDOT Bristol District Drainage Engineer

2:00 pm - 2:10 pm: Networking Break

2:10 pm - 3:00 pm: Bid-Based Estimating Using VDOT's SWBTQ Interactive  Workshop Session 1 

• Chase Buchanan, PE - VDOT Bristol District
• Corbin Stynes, E.I.T. - VDOT Cost Estimation Office

3:00 pm - 3:15 pm: Networking Break

3:15 pm - 4:30 pm: Bid-Based Estimating Using VDOT's SWBTQ Interactive Workshop Session 2 

• Chase Buchanan, PE - VDOT Bristol District
• Corbin Stynes, E.I.T. - VDOT Cost Estimation Office

4:30 pm - 5:00 pm: Smart Scale Round 6 Overview, Cost Estimate 

• Brooke Jackson, PE, - VDOT Office of Intermodal Planning & Investment 

5:00 pm - 6:00 pm: Reception

Wednesday, March 12

7:30 am - 9:00 am: Breakfast

9:00 am - 9:30 am: Inflation at the Bid Item Level 

• Mitch Ball, PE - VDOT Cost Estimation Office

9:30 am - 10:00 am: VDOT Chief Engineer Update

• Bart Thrasher, PE - VDOT Chief Engineer

10:00 am - 10:30 am: Networking Break

10:30 am - 11:30 am: Economic & Market Considerations for Virginia Infrastructure Cost Estimators 

• Valerie Seidel - President, Balmoral Group

11:30 am - 11:45 am: District CY 2024 - Excellence in Estimating Trophy Award

• Bart Thrasher, PE - VDOT Chief Engineer

11:45 am - 12:00 pm: Closing Comments and Adjournment of VTCA-VDOT 2025 Cost Estimation Summit